Tips on how to manage Microsoft Teams meetings.

By Olga Papadimitriou – Business Development Officer

There are many ways to improve and personalize your experience in a MS Teams meeting. You can enhance and customize your meeting experience in Teams with audio, video, and collaboration tips.

Preview your video

For face-to-face communication with your team, turn on your video.

  1. Hover over Turn camera on to preview your video.
  2. Preview how you'd like to appear:
    • Select Blur my background to blur your background.
    • Select More background effects to preview a custom background or add your own.
  3. When you're ready, select Apply and turn on video.

Share your screen

Have a team presentation to make? To share your screen:

  • Select Share content to present your screen. You can share:
    • Your desktop
    • Window
    • PowerPoint presentation
    • Whiteboard

Don't forget to unmute before speaking!

Raise your hand and show reactions

Raise your virtual hand during a presentation to indicate to the audience that you wish to speak up without interrupting the presenter.

Under Reactions, choose how to engage in a meeting:

  • Select Raise hand to let others know you'd like to speak up without interrupting the conversation.
  • Choose a reaction like Applause or Heart to show how you feel.

Spotlight a video

Make a featured speaker's video the primary one that everyone sees when they are speaking by shining a spotlight on it.

  • Right-click whose video you want to spotlight, select Spotlight Spotlight once more to confirm.

Choose a video layout

You may pick from a variety of video layouts for your meeting. On the meeting controls, select More options (...) and choose one of the following options:

  • Gallery: This is the default view that shows a 3x3 video layout.

Note: If there's more than nine people, Teams prioritizes anyone with their video turned on, or those speaking the most.

  • Large gallery: This is a 7x7 video layout that lets you see up to 49 other people at once.

Note: 10 people must have their camera turned on. If no one's sharing video, Large gallery cannot be selected from the menu.

  • Together mode: This layout lets you feel like you're in the same shared space with everyone in the meeting. Select Change scene to change the background for everyone.

Note: Together mode is available if there's at least five people in a meeting.

Create breakout rooms

If you need a place for more concentrated talks, choose breakout rooms to divide your group into smaller ones.

  1. On the meeting controls, select Breakout rooms.
  2. Choose how many rooms you need and how to assign participants.
  3. Select Create rooms > Start rooms.

You can watch the Microsoft’s video ‘Tips for Teams meetings’ here.

IBSCY Ltd in partnership with Microsoft offers total IT solutions for all kinds and size of businesses in Cyprus and the greater region.

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